Annual General Meeting 2024

Kemira Oyj’s Annual General Meeting (“AGM”) will be held on Wednesday, March 20, 2024 at 1.00 p.m. EET at Pikku-Finlandia (Little Finlandia), Karamzininranta 4, Helsinki, Finland. Reception of those registered to the meeting and distribution of voting tickets at the meeting venue will start at 12.00 p.m. EET.

Registration to the AGM and advance voting is open from February 20, 2024 at 9 a.m. EET until March 13, 2024 at 4 p.m. EET.

Annual General Meeting 2024

Register and vote in advance

Shareholders who are registered in the shareholders’ register of Euroclear Finland Ltd on the record date of the AGM, March 8, 2024 are eligible to attend the AGM. Any shareholder whose company shares are recorded in their personal Finnish book-entry account is automatically included in the company’s shareholders’ register. Reception of those registered for the meeting and distribution of voting tickets at the meeting venue will start at 12.00 p.m. EET.

Changes in the number of held shares after the record date of the AGM shall not have an effect on the right to participate in the meeting nor on the number of votes held by a shareholder in the meeting.

Registered shareholders who are not attending the AGM in person, have the possibility to follow the meeting via a live webcast and ask questions through a chat function during the review by the President and CEO. Written questions submitted through the chat function are not questions referred to in Chapter 5 Section 25 of the Finnish Companies Act. Following the AGM via live webcast is not considered as participating in the meeting.

Registration period for the AGM commences on February 20, 2024 at 9.00 a.m. EET.  A shareholder, who is registered in the shareholders’ register of the Company and wishes to participate in the AGM, shall register for the meeting no later than March 13, 2024 by 4.00 p.m. EET, by which time the registration must be received.

When registering, the shareholder and their representative are required to provide information, such as the shareholder’s  name, date of birth or business ID, contact details, the name of any assistant or proxy representative and the proxy’s date of birth. The personal data provided to Kemira Oyj or Inderes Oy is only used in connection with the AGM and the processing of the necessary registrations related thereto.

A shareholder can register to the AGM:

a) Via the link on this webpage. Electronic registration requires strong identification of the shareholder or their legal representative or a proxy with a Finnish, Swedish, or Danish bank ID, or a mobile certificate.

Register and vote in advance

b) By telephone to the number + 358 10 2818 909 on weekdays between 9:00 a.m. and 12:00 noon and 1:00 p.m. and 4:00 p.m. EET. When registering by phone, a shareholder cannot vote in advance.

c) By email to Innovatics Oy to the address agm@innovatics.fi. Shareholders registering by e-mail shall submit the registration form, or equivalent information.

Advance voting

A shareholder whose shares in the company are registered in their personal Finnish book-entry account may vote in advance during the registration period of the AGM via the company’s website or by e-mail by submitting the registration and advance voting form, or equivalent information, to agm@innovatics.fi. The form must be received by the time the registration ends on March 13, 2024 at 4 p.m. EET.

As regards of holders of nominee-registered shares, the advance voting is carried out by the custodian bank. The account operator of the custodian bank may vote in advance on behalf of the holders of the nominee-registered shares, in a manner instructed by them, during the registration period set for the nominee-registered shares.

Proposals for resolution that are subject to advance voting are deemed to have been made at the AGM without any changes.

Registration and advance voting form
Privacy statement

A shareholder may participate in the AGM and exercise his/her/its rights at the meeting by way of proxy representation. The shareholder’s proxy representative may also vote in advance as described in the notice. A proxy representative shall produce a dated proxy document or otherwise prove in a reliable manner his/her/its right to represent the shareholder at the AGM. Proving the right to represent can be done by using the Suomi.fi e-Authorizations service available in the electronic registration service. If a shareholder participates in the AGM by means of several proxy representatives representing the shareholder with shares at different securities accounts, the shares by which each proxy representative represents the shareholder shall be identified in connection with the registration for the AGM. For more information on e-Authorization is available at www.suomi.fi/e-authorizations

Any proxy documents are requested to be submitted preferably as an attachment with the electronic registration or by e-mail to agm@innovatics.fi before the end of the registration period. In addition to submitting the proxy documents, the shareholder or their proxy shall register to the AGM in the manner described in the notice.

Proxy template

A holder of nominee registered shares has the right to participate in the AGM by virtue of such shares based on which he/she/it would be entitled to be registered in the shareholders’ register of the company held by Euroclear Finland Ltd on March 8, 2024. The participation in the AGM requires, in addition, that the shareholder on the basis of such shares has been temporarily entered in the shareholders’ register held by Euroclear Finland Ltd at the latest by March 15, 2024 at 10.00 a.m. EET. As regards nominee registered shares, this constitutes due registration for the AGM. Changes in the number of held shares after the record date of the AGM shall not have an effect on the right to participate in the meeting nor on the number of votes held by a shareholder in the meeting.

A holder of nominee registered shares is advised to request well in advance necessary instructions regarding the temporary registration in the shareholders’ register, the issuing of proxy documents, registration for the AGM and advance voting from his/her/its custodian bank. The account operator of the custodian bank shall register a holder of nominee registered shares, who wants to participate in the AGM, temporarily into the shareholders’ register of the company at the latest by the time set out above and to arrange advance voting, if necessary, on behalf of the holders of the applicable nominee registered shares within the registration period for the nominee registered shares.

Important days

February 9, 2024: Notice to the AGM published
February 20, 2024 at 9.00 a.m. EET: Registration and advance voting begin
March 8, 2024: Record date of the AGM
March 13, 2024 at 4 p.m. EET: Deadline for registration and advance voting for shareholders who have a personal Finnish book-entry account, and deadline for proxy documents
March 15, 2024 at 10.00 a.m. EET: Deadline for registration for holders of nominee registered shares
March 20, 2024: General Meeting, webcast at 1.00 p.m. EET
March 22, 2024: Record date for the dividend payment
April 4, 2024: Proposed payment date for the first installment of the dividend

October-November: The Board of Directors will decide the record date and the payment date for the second installment at its meeting in October 2024.

Annual General Meeting documents

The proposals of the Board of Directors and the Nomination Board, and other documents required by the Finnish Companies Act and the Finnish Securities Market Act are available for inspection by shareholders before the registration period starts. Copies of these documents and the notice will be sent to a shareholder upon request. The Minutes of the AGM are available on this website no later than April 3, 2024.

Annex 1 to the Notice – Remuneration Policy
Annex 2a to the Notice – Articles of Association
Annex 2b to the Notice – Articles of Association (comparison version)

LINK to Reports and presentations

Releases

February 9, 2024
Notice to the AGM 2024

December 21, 2023
Kemira Oyj: Proposals of the Nomination Board to the AGM 2024